Cost of reporting software
What reporting software really costs per engineer
Per-user pricing looks small on day one and grows with every engineer and office login you add. Put in your own numbers and see a year side by side with one flat price.
Work out your costTalk it through first
£90 a month
Flat, for the whole firm
Unlimited users
Office and engineers
No setup fee
No minimum term
Live demo
No sign-up needed
Your numbers
Per-user pricing against one flat price
Use the price you pay now, or the one you have been quoted. Nothing is sent anywhere - the sums happen on this page.
What to check in any quote
Six questions before you sign
Who counts as a user?
Some prices count office staff and part-time engineers as full users.
Is there a setup fee?
Onboarding charges can outweigh months of subscription.
Is there a minimum term?
A twelve-month lock-in changes the real price if the fit is wrong.
Are certificates included?
Check whether the certificate needs a separate website or app.
Does it invoice?
Typing invoices into your accounts by hand is a cost in office time.
Can you see it first?
A live demo and a sample report tell you more than a sales call.
Our price
One price, whatever the size of the team
SMART is £90 a month for the whole firm. Add an engineer or an office login and the price stays the same.
- Reports, certificates, planner and Xero invoicing included
- No setup fee and no minimum term
- Your own private database - never shared with another firm
- A live demo with no sign-up, and sample documents to download
£90
a month, flat, for the whole firm
£1,080
a year, whether you have 2 users or 20
Prices exclude VAT.
Questions
Questions firms ask
Is there a charge per engineer?
No. £90 a month covers every user in the firm.
Is there a setup fee or a contract?
No setup fee and no minimum term. You pay monthly by Direct Debit.
What is included?
Reports, certificates, the planner and Xero invoicing. See the guide to TR19 Grease report software.
Can we move our records across?
Yes. Firms on Flow Mobile can use Import from Flow - see switching from Flow Mobile.
Is our data kept separate from other firms?
Yes. Every firm gets its own database, set up for that firm alone. No database is shared, so your clients, sites, reports and photographs never sit alongside another firm's records.
See what £90 a month buys
Open the live demo and follow one job from the phone call to the invoice. No sign-up, no sales call.
Open the live demoBook a callWritten by Edward Bristow, an engineer of more than 15 years. Last updated 5 October 2026.
TR19® is a registered trade mark of the Building Engineering Services Association (BESA). Smart Solutions Bristol Ltd is not affiliated with or endorsed by BESA.